KeyTotalTreasury logo
Tools & Resources

Image Cash Letter FAQ

Clients that desire to make high-volume check deposits as an electronic file of check images and accompanying data. These clients scan and capture check image data using their own equipment and software, then they transmit an industry standard check image file directly to Key for rapid deposit into their account.

You will submit a balanced ANSI x9.37 file via Secure File Transfer Protocol (SFTP).

Acknowledgements are sent via message posted within the SFTP “inbox” within 45 minutes, detailing whether file processing is complete or an error message was received. File totals are also included (item count and total amount).

The Key Image Cash Letter application performs duplicate item detection for any deposits made at that location during the previous 10 business days.

Key uses standard image quality analysis to ensure compliance with banking regulations. Rejected items pass through a virtual item repair interface to address image quality issues.

Files processed and deposits received prior to 12:00 p.m. ET will be given same day ledger credit. Files received later than that cut-off will be processed beginning at 7:00 a.mm ET the following business day.

Key facilitates Accounts Receivable Conversion (ARC), a form of check conversion. For cost conscious clients with a very large volume of consumer checks, ARC may be a good option.

Advantages include a less expensive way to clear check images, and, in some cases, ACH items generally post before check images, reducing the chance of getting NSF returns. Disadvantages include that an item may be returned up to 60 days later, and alternately checks are returned within two (2) days.

No, only items drawn on a U.S. account, in U.S. dollars and for a U.S.-based customer may be deposited.

Key Total Treasury Information Reporting allows you to view deposits and account information online through Previous day Reporting. For deposits made before 2:00 p.m. ET, Key Total Treasury Intraday Reporting will provide detailed funds availability reports on the same business day of a deposit.

Key Total Treasury Returned Item Reports provides information and images of returned items, and is located in the Image Research Center (IRC) through the Account Management module. The IRC extends the retention period for deposited items seven years. Clients are able to search for deposited images based upon specific information or a range of information, such as dates, account numbers, dollar amounts, or other criteria. Items can be viewed, printed, or saved from within the archive.

Yes, returned items may be re-presented up to two times (3 total presentments).

There is 24 hour support available by contacting our Item Processing area at 1-866- 846-5896.