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Tools & Resources

Mail Delivery and Processing

As a service to you, Key will make arrangements with the Post Office to open a P.O. Box in your company’s name. We maintain a close relationship with the USPS, which allows us to easily retrieve mail and ensure quality delivery

3.1 Mail Pick-Up Times

Mail is retrieved from the U.S. Post Office multiple times per day and is delivered to our respective lockbox operations centers. Key maintains a close partnership with designated Post Office locations to ensure that the highest percentage of mail available for pick-up is optimized each day.

We retrieve mail per the following schedule at our proprietary lockbox locations (all times are local)

3.2 Key Total Treasury Intraday Summary Reporting (Deposit Summary + Float)

Key offers deposit and balance reporting, as well as detailed transaction information by lockbox, via our online reporting system, Key Total Treasury. We also offer a direct data and / or image transmission with this information.

Through the Receivables module of Key Total Treasury, our 24-hour internet-based delivery channel, you can easily access and retrieve check and document images, as well as various data and reports. Images and data in Key Total Treasury will be archived for up to seven (7) years.

Access to remittance items through Key Total Treasury will be available the same day items are deposited. Key Total Treasury is also the most convenient option for you to access lockbox information, allowing you to download or print hard copies as necessary.

The standard reporting times for our lockbox locations are as follows, regardless if it is a data entry report, intraday, or transmission (all times are local):

  • 8:00 a.m. – Cleveland and Cincinnati
  • 12:00 p.m. – Cleveland, Cincinnati, Albany, Tacoma, Chicago, Los Angeles, Dallas, and Pittsburgh
  • 3:00 p.m. – Cleveland, Cincinnati, Albany, Denver, Tacoma, Chicago, Los Angeles, Dallas, and Pittsburgh
  • End-of-Day – Cleveland, Cincinnati, Albany, Denver, Tacoma, Chicago, Los Angeles, Dallas, and Pittsburgh

The following services are delivered based on client-specific requirements:

  • Images and data entry via Key Total Treasury
  • Data Transmission
  • Image Transmission
  • Package
  • CDs/DVDs (Daily, Weekly, or Monthly)