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Tools & Resources

Glossary of Terms

Account Number: The unique number assigned to a customer's account.

Capture: Represents the first time items are processed through a MICR reader.

CAR: Courtesy Amount Recognition software used to automatically determine the amount of a check by digitally reading the handwriting.

Check 21 Law: Effective October 28, 2004, this is a law that mandates a substitute check is the legal equivalent of the original check. All financial institutions must accept substitute checks. Deposit Review An optional feature that enables a secondary user of Key Capture to approve a deposit before it’s released to the bank for processing. Dollar thresholds can be set at the item level or aggregate deposit total.

DIN: Document ID Number. A sequential number assigned to each check as it is captured. This number is endorsed on the rear of each check as it goes through the scanner.

Tracking Identification Numbers: As items are captured through the scanner, printing will appear on the back of the item to show that Key processed the item. The number will include the device number, sequence number, date, routing and account number.

Key Capture: The name of Key’s remote deposit solution that allows clients to capture and review deposits.

MICR: Magnetic Ink Character Recognition – The line of numbers on the bottom of checks that is printed in magnetic ink. As a check runs through the scanner, the MICR line is read. The MICR line contains the route transit number, check number, and account number.

Piggyback: This occurs when two checks are fed through the scanner at once. Many actions can be taken to reduce the number of piggybacks that occur, including better maintenance on the scanner and better item preparation prior to check capture. Piggybacks must be deleted and rescanned.

Reject: An item than cannot be read by the scanner. Causes for rejects vary; the most common ones are: bad MICR, folded check, piggybacks and scanner performance.

RT Number: Routing Transit Number – A unique number on the MICR line of all documents that identifies the bank that owns the account. The first four digits identify the Federal Reserve office that serves the bank. The next four digits identify the bank responsible for paying the check. The last digit is a check digit used to verify the first eight digits.

Sequence Number: A unique identifying number automatically assigned to each check during capture. The sequence number assists in obtaining an image of an item, or when researching differences.

Serial Number: A field on the MICR line that contains the check number of a business (commercial) check.

Skew: Occurs when a check goes through the scanner at an angle, resulting in a poor image capture. Skewed checks must be deleted and rescanned.

Smart Fields: A feature that ties unique identifiers to scanned checks that are not on the original check. Smart fields will appear in the Daily Payment Extract and Payment Research reports.

Substitute Check: A paper reproduction of an original check created directly from the original check or a reproduction of the original check. It contains an image of the front and back of the original check or a previous substitute check, and has all the attributes of the original check and is machine-readable.

Tran Code: A field on the MICR line that contains the check number of personal checks.

Virtual Item: An electronic item that was not created from a physical check.

Virtual Payee Endorsement: An electronic endorsement which is applied to the back of deposited items at the time of deposit (via Key Capture software). The Virtual Payee Endorsement replaces the need to manually endorse items by applying the following fields to the endorsement area on the back of a check: For Deposit Only, Deposit Acct #, and Corporate ID.