Section 3

The Book Transfer List

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Clicking Book Transfer from the Payables tab in KeyNavigator will direct you to the Book Transfer List. You can view and accessall features and functions from the Book Transfer List page.

By default, the Book Transfer List displays a mix of transfer history as well as any scheduled future-dated transfers in descending order by transfer date.

View Transfer Details from the Book Transfer List

You can easily expand and condense transfer detail by clicking the +icons to show all details.

Search and Filter Book Transfer Details

KeyNavigator gives users the ability to search, sort and filter Book Transfers and export that detail into a simple (.csv) formatted Excel document for your own analysis/audit purposes. 

You can update the transfers displayed on the Book Transfer List using the following filters: Date Range, Text Filter, or Transfer Status

Export Transfer Details into an Excel (.csv) File

1. Use the sort and filter capabilities on the Book Transfer List to identify the transfers you wish to export.

   

2. Click Download CSV

   

3. Choose Open on the dialog box to download the file.

   

4. The file will download with the default file name ‘Book-Transfer-List-Report-YYYY-MM-DD.csv’

   

Editing a Scheduled Transfer

1. Use the sort and filter capabilities on the Book Transfer List to find the transfer you wish to edit
2. Click the + icon to expand the transfer details
3. Click Edit to open the transfer

   

4. Make desired updates on the Edit Book Transfer page and Click Submit to submit or Cancel to discard changes and go back to the Book Transfer List

   TIP: You can also Save as Template or Delete the transfer from this view

   

5. The updated details are viewable on the Book Transfer List

   NOTE: You can see all changes that have been made by clicking View Edit History in the transfer details from the Book Transfer List.

Deleting a Transfer

Transfers in a Scheduled, Pending Approval, or Rejected status can be deleted from the Book Transfer List. 

Deleting a transfer in a Scheduled or Pending Approval status will cancel the transfer from being sent and remove it from the Book Transfer List. Deleting a transfer in a Rejected status will simply remove it from the Book Transfer List.  

To delete a Book Transfer:

1. Use the sort and filter capabilities on the Book Transfer List to find the transfer you wish to delete
2. Click the +icon to expand the transfer details
3. Click Delete

   

4. Click Ok to delete the transfer or Cancel to be directed back to the Book Transfer List
5. After a transfer is deleted it will no longer be sent and it will not be viewable on the Book Transfer List. This action is irreversible.

Duplicating a Transfer

The Duplicate Transfer function allows you to copy details in an existing transfer and easily recreate common, recurring transfers without entering each one manually. Once a transfer is duplicated, you can update the transfer date, edit any details and submit the transfer or save it as a template for future use. 

To duplicate a transfer:

1. Use the sort and filter capabilities on the Book Transfer List to find the transfer you wish to duplicate
2. Click the + icon to expand the transfer details
3. Click Duplicate Transfer

   

4. The Create Book Transfer page will open with the transfer details populated
5. Enter a Transfer Date

   

6. Make any necessary changes to the From and To accounts, transaction amounts, and/or memo fields
7. Click Submit to send/schedule the transfer or Save as Template to add it to your company’s Template List for future use