Overview Tour
ACH: Creating Payments
There are many ways to create payments. This section will illustrate the basic steps for creating a single beneficiary CCD payment.
Create Payment Overview
There are many ways to create payments. This section will illustrate the basic steps for creating a single beneficiary CCD payment.
Selecting a payment type will determine the information necessary for the next section. In this example, Cash Concentration / Disbursement has been selected.
Create Payment Overview
Required information is indicated with a red asterisk. The Value Date is the effective date the payment is sent for processing. Use optional fields such as Batch Description or Comments for your reference.
Create Payment Overview
Transaction information can be entered quickly by using the Beneficiary Address Book and ABA Lookup tools.
Create Payment Overview
Add a beneficiary to the Beneficiary Address Book for future use.
Create Payment Overview
Addenda can be added using a field that will count characters and provide remaining available.
Create Payment Overview
When payment entry details are complete, the payment can be submitted and confirmation window will be displayed.
Create Payment Overview
Payment details can be saved and printed if you select the Print Details button from the confirmation window.
Create Payment Overview
Payments submitted or saved as draft will be displayed on the payment list.
Approve Payment
The payment approval process is setup by your administrator. Certain payments may require multiple approvals by multiple users before being considered complete. The following example demonstrates that two separate user approvals are required.
Approve Payment
Payments in any status other than Approved require further action.
Approve Payment
Payment status and available actions can be viewed in the payment detail. This example demonstrates a payment that has been entered but still needs approval.
Approve Payment
Payments requiring multiple approvals will remain in 'incomplete approval' status until the final required approval. In this example, one other approval is required.
Approve Payment
Remember that you can filter your payment list by selecting the Payments Requiring Approval view. In this example, another user Jane Doe is viewing payments that require further approval.
Approve Payment
View payment details including payment status as well as a complete payment audit history in the payment detail.
Approve Payment
Payment Approved Successfully will display after the last required approval.
Approve Payment
The payment status will display as Approved in the Status column; no further action is needed.
Import Payment
You can create a payment by importing a file. This example uses a NACHA formatted file to create a Payroll (PPD) payment.
Select the Import link from the bottom of the payment list.
Import Payment
Select the file format from available options and the Browse... button to select your file.
Import Payment
Imported files are processed separately and when complete, create a notification with results.
Import Payment
When a file has been processed, a Notifications button will appear at the top of your screen. Selecting the Notifications button will display the results of your file imports.
Import Payment
If a file is processed successfully, it will also appear in the payment list. This example was successfully imported but did not contain an effective payment date. It is shown as Needs Repair in the Status column.
Import Payment
You can also access detailed reports of file imports by selecting Report Management in the Menu dropdown.
Import Payment
Review details of your file import along with status and any errors if detected.
Import Payment
In this case, a minor error was detected as displayed in the Error Message field — Effective Date is required — and can be corrected by entering the effective date for the imported payment in the Value Date field.
Create Federal Tax Payment
In the Payment Type field, select Tax Payments, the select the Continue button.
Create Federal Tax Payment
From the Tax Authority field, select EFTPS (Electronic Federal Tax Payment System).
Create Federal Tax Payment
This includes Tax Type, 9 Digit EIN, Tax Period End Date, and Amount fields.
Create Federal Tax Payment
You can use the Tax Type Code Lookup table to search for tax type codes.
Create Federal Tax Payment
Select the Submit button when finished or the Save Draft button if you need to save entered information before submitting.
Create Federal Tax Payment
From the confirmation modal window, you can view and print details via the Print Details button or create another payment via the Create Another Payment button.
Create Federal Tax Payment
As with other payments, upon successful submission, the payment status in the Status column will appear as entered and the approval rules set up for payment will apply.
