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Overview

Integrated treasury solutions can enhance your organization’s payment strategy. With KeyBank's efficient, customizable paper and electronic payment services, you get the control you need to successfully manage all payment functions, from the straight-forward to the complex.

From detailed reporting to systems integration, our payables solutions will drive your success by helping you manage working capital and reduce foreign exchange (FX) exposure and international payment risk.

AP Automation Benefits

Additionally, our robust security controls will protect the value of your accounts, with options including positive pay, ACH transaction blocking and filtering, and our business control checking account.

Use Key Total Treasury to manage these controls online


Your experienced relationship manager will work with you to create solutions that meet the unique needs of your business, with products and services such as:


Account Reconcilement

To help you make check reconcilement more efficient, we offer a system that significantly reduces the end-of-month activities required. Our Account Reconcilement plans provide foundational reporting tools that work with a complete set of disbursement solutions. Used together, we can help you to achieve even greater productivity. Our Accounts Reconcilement function supports activities such as:

  • Confirm payment delivery
  • Automate reconcilement

    Every check counts when it comes to reducing fraud exposure. KeyBank's robust Positive Pay solution puts our robust information security technology to work for you.

    Our Same Day and Next Day Bank Match Positive Pay options each enable you to identify check theft, forgery, alterations, and electronic check fraud in plenty of time to protect your assets and avoid losses. KeyBank automatically flags any check that does not match your issuance file for your review. Both options enhance fraud protection by giving you the opportunity to return or stop a check by simply checking a box on your Positive Pay Report.

    We also offer a Client Match Positive Pay option, which provides you with an efficient online report containing each business day's paid check images – so you can double-check them down to the details and return any fraudulent checks right from the report.

  • Implement disbursement solutions with professional support
  • Format check issuances (ARP File Translator)
  • Centralize report and check image delivery

    With quick access to check images, our image service acts as a strong complement to Key’s account reconcilement service. Within seconds, conveniently view, print, and email your paid check images.

    As a leader in the banking industry, KeyBank provides you with three different delivery channels for viewing or receiving paid check images. With KeyBank’s online internet service, you can quickly access and view the front and back of your check images for seven years. With our Account Reconcilement service, images can be delivered to you on CD ROM.

    Key provides all the software you need to quickly retrieve images from your own PC. Each CD ROM can store up to 22,000 images, and for your convenience the CD ROM includes your account reconcilement reports and bank statements. Images can also be transmitted to you for storage in your own image archive.

  • Reduce fraud-related financial losses (Positive Pay)
  • Integrate Reconcilement with Key Total Treasury®, KeyImage and other image transmission systems

This solution has been recognized for its accuracy consistently. Phoenix-Hecht 2012 Treasury Management Monitor Report awarded our Account Reconcilement function an A+ for the Middle Market sector. Your relationship manager will work with you to develop a plan that best supports your business.

AP Automation

Adoption of Accounts Payable (AP) automation has been slow, with only one in 10 middle market organizations incorporating any form of automation into their AP process. Yet, as businesses of all sizes look for ways to optimize working capital and reduce the costs of day-to-day AP operations, they are beginning to turn to automation. By automating payables, organizations are achieving faster payment processing, reduced reliance on paper-based processes, better vendor relationships and improved risk control.

As with any new concept, there can always be trepidation and pessimism. And with budget, resource and time constraints, many organizations may look at automation as something they simply cannot take on now. However, ignoring or deprioritizing automation means your organization will continue to realize higher invoice and payment-processing costs, higher instances of fraud, and less control over your payables in general. Educating yourself and decision makers within your organization on the many benefits of AP automation is the first step in the journey to capturing those benefits and creating substantial value within your AP department.

  • KeyTotal Invoice

    KeyTotal Invoice, powered by AvidXchange™, is a Web-based invoice management system that automates the process from invoice receipt through approval. Paper Invoices are either scanned into an electronic format or are electronically submitted into the system. Invoices are automatically coded and routed for approval through a rules engine that mimics your current process for easy implementation. Fully approved invoices flow into the accounting system for payment processing through KeyTotal Pay. Detailed reporting and analytics allow you to manage and optimize the entire process and invoices can be viewed any time or any place.

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  • KeyTotal Pay

    KeyTotal Pay, powered by AvidXchange™, is a completely paperless payment system that reduces the amount of time and money spent associated with manual payment processes. Compatible with more than 100 accounting systems and working with all banks and unlimited bank accounts, the payment system uses a proven and easy implementation model. Once set up, you select payments from your accounting system just like you do today, but instead of printing and mailing checks, you simply select them to be paid through KeyTotal Pay. A dedicated vendor team maintains payment data and preferences and ensures that payments have been received and accepted.

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Benefit Payment

Streamline your organization’s payment process with cost-effective, accurate benefit payment processing services from KeyBank. Using state-of-the-art technology to deliver a full spectrum of benefit payment services, we currently process more than 40,000 distributions each month for more than 200 clients—and counting.

Our customizable solutions enable you to make periodic and non-periodic check and electronic payments on your terms, generating payments monthly, quarterly, semi-annually, or annually on pre-set dates. You'll also enjoy the accuracy you need, with up to 99 pay sources and deduction categories, taxable or nontaxable pay source designation, and timely delivery systems—benefit checks are mailed in advance, and payments charge to the client account on the payable date.

Using KeyBank’s powerful tools, including consolidated data archiving, online payment management, and fraud-fighting internal control systems, will empower you to minimize customer support demands and increase payment efficiency for greater organizational success.

Check Imaging Services

With quick access to check images, our image service acts as a strong complement to Key’s account reconcilement service. Within seconds, conveniently view, print, and email your paid check images.

As a leader in the banking industry, KeyBank provides you with three different delivery channels for viewing or receiving paid check images. With KeyBank’s online internet service, you can quickly access and view the front and back of your check images for seven years. With our Account Reconcilement service, images can be delivered to you on CD ROM.

Key provides all the software you need to quickly retrieve images from your own PC. Each CD ROM can store up to 22,000 images, and for your convenience the CD ROM includes your account reconcilement reports and bank statements. Images can also be transmitted to you for storage in your own image archive.

Consolidated Payables

KeyBank's consolidated payables solution gives you convenience and expense reduction. By minimizing barriers to electronic payments and improving efficiency across the payments process, our system requires fewer files to make payments while improving your control over the timing and accuracy of payments, and contributing to savings.

Our robust consolidated payables solution enables business administrators to submit payment files directly from their treasury systems or upload them into KeyBank’s secure online portal. From there, KeyBank separates payment data into check, ACH, and wire payments.

To assist in transitioning payments from check to electronic alternatives, Consolidated Payables also offers the ability to deliver critical remittance details to vendors through emailed payment notifications as well as through a dedicated online portal. This service allows vendors to easily reconcile the payments they receive; removing a significant barrier to electronic payment adoption.

Controlled Disbursements

Maximize your time and transform idle balances to invested funds with KeyBank's Controlled Disbursement Accounts. We deliver a convenient, precise account summary to you every morning at 9:00 a.m. your time -- guaranteed. This timely report provides you with a detailed overview of checks that will be clearing on the disbursement account that day. This allows you to make precise funding and investment decisions.

Your on-time report empowers your work with a host of features, including the ability to free up excess cash to maximize investment opportunity, and minimize borrowing and over-funding in your account.

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Foreign Exchange

Liquidity and funds management becomes exponentially more complex when doing business internationally. Not only are multiple currencies involved, but there is also an increased need to manage payables and receivables with more variables, from new import and export partners, to increased supply chain management complexities.

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Key Total Treasury

Manage all of your treasury processes in one convenient online suite of tools, each featuring customizable, user-friendly interfaces and robust security measures. This powerful management system enables you to efficiently organize and implement cash, payable, receivable, and reporting strategies with one central web-based portal. This system serves as your online banking portal, and is also fully integrated with your internal finance functions such as investment management, and accounts payable and receivables.

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Outsourced Check Printing

Paper checks remain a business reality, regardless of how digital the world has become. This means that the safe and efficient management of check printing has become more important than ever, both to protect against fraud and to integrate paper check processing with electronic payments being made during the same timeframe.

With our check management system, you will enjoy maximum security, reduced costs, and streamlined processes. In fact, our relationship managers will help you to eliminate check preparation entirely by uploading payment information into our secure system, which then prints and disburses your payments.

Like all our treasury management functions, this feature will be customized to your business needs and can include marketing material insertion and multiple options for remittance and delivery methods. Because maintaining your safety and success is our top priority, we also provide the latest security features in the physical checks.

Positive Pay

With quick access to check images, our image service acts as a strong complement to Key’s account reconcilement service. Within seconds, conveniently view, print, and email your paid check images.

As a leader in the banking industry, KeyBank provides you with three different delivery channels for viewing or receiving paid check images. With KeyBank’s online internet service, you can quickly access and view the front and back of your check images for seven years. With our Account Reconcilement service, images can be delivered to you on CD ROM.

Key provides all the software you need to quickly retrieve images from your own PC. Each CD ROM can store up to 22,000 images, and for your convenience the CD ROM includes your account reconcilement reports and bank statements. Images can also be transmitted to you for storage in your own image archive.

Tax Payments, ACH and Wire Transfers

Automated Clearing House (ACH) services provide a faster, safer way to make electronic payments for you and your customers, reducing administrative costs and fraud risk.

It’s easy to use: Simply provide your payment data through a direct transmission or via Key Total Treasury, and we’ll transmit it securely to the appropriate receiving organization for posting on the date of your choice. You can easily automate any payment, from payroll and dividend and pension payments to expense account reimbursements and vendor payments. Other benefits include the ability to pre-authorize debits, streamline repetitive transfers and make federal and state tax payments.

Alternately, you can visit our easy-to-use online KeyTax® application to make routine tax payments without leaving your desk. To see how it works, log on to the KeyTax® demonstration using username Keybank@test.com and Password Welcome#5

Most importantly, you’ll gain more control over the payables process, increasing efficiency and accuracy while improving forecasting.

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A secure environment is critical to confidence in a wire service. Our wire service solution helps you manage domestic and foreign wire transfers, including the gathering of disbursement information.

We operate in a secure environment integrated with your broader accounts payable function through our Key Total Treasury online banking system.

Developed to effectively reduce fraud risk combined with same day payment processing, this service allows you to designate multiple user access levels and requirements, allowing ease of use by multiple professionals.

Our system offers robust capabilities such as:

  • Multiple access and approvals levels
  • Domestic, international and foreign currency transfers
  • Initiation of drawdown instructions to accelerate receivables collections
  • Real-time confirmation
  • Templates for repetitive transactions
  • Future-date wires up to 17 days

Your relationship manager can help you integrate wire transfer capabilities into a broader Accounts Payable solution, creating a system aligned with your business needs.

Card Services

KeyBank provides card solutions to large and middle market companies and to federal, state and local government entities across the United States. Our team of experts will work with you to understand your unique payments processes and to deliver solutions designed to help you reduce costs, increase working capital, and improve process efficiencies. Whether it's to manage and control your accounts payable spend while reducing administrative costs with a purchase card or a low-cost, convenient alternative to payroll checks with prepaid cards, we can help. Our card solutions include:

  • Key2Purchase Card

    With the Key2Purchase® Card, your company can streamline its accounts payable spend while reducing administrative costs.

  • Key2Payroll Card

    With Key2Payroll, your company can streamline the payroll process while saving money to directly impact your bottom line.

  • Key2Fleet Card

    Fleet administration is time consuming and laborious. A business needs an efficient way to keep a close watch on fleet activity and expenditures while maintaining control at both the card and account level. The Key2Fleet Card can help.

  • Key2Benefits Card

    The Key2Benefits card allows your organization to efficiently distribute benefits funds while improving cash flow and cash control.

  • Key2Business Card

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  • Key2Prepaid

    With Key2Benefit, your organization to simplify fund distribution while reducing costs.

  • Business Credit Cards

    As a business owner, you need a credit card you can count on – one that is widely accepted, convenient, and offers the perks and rewards that you value most.

Insights & Resources

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Fraud & Security

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Protecting your company from fraud and business identity theft is a critical component of every treasury management system. According to the Association for Financial Professionals (AFP) 2015 Fraud and Control survey, 62% of respondents said they had experienced attempted or actual payment fraud in 2014.

Our relationship managers work with you to leverage Key’s fraud protection and information security resources to protect your company and its operations. Regularly updated systems designed to protect you and your customers can greatly reduce vulnerability to online fraud that leads to crimes like identity theft.

To help you keep your business information secure, we offer multiple ways to protect your accounts and the sensitive information related to them such as personal information of customers and employees. For more information, you can download our helpful white paper that provides actionable suggestions and a checklist of tips for protecting your business.


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Protecting Your Business From Fraud

Fraud awareness tips and actionable suggestions.

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Fraud Prevention

Helpful tips and info to protect your company from fraud.

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