Adjusting Your Wedding Host Budget to Include Out-of-Town Guests
Gathering friends and family for your wedding may involve significant travel for some of your guests. To show your appreciation for those who've made an effort to book a flight, drive hundreds of miles, and take time off from work, here are some steps a wedding host can take to make sure out-of-town visitors enjoy their weekend stay.
Make Traveling Easier
Help your guests with travel arrangements by researching flights and hotels ahead of time. You can leverage your wedding website by filling it with information about your local city and suggested hotel accommodations. Many wedding hosts will block hotel rooms in order to obtain a discounted price for those needing a place to stay. Wedding Wire recommends keeping your guests' budget in mind when suggesting hotels — you'll want to aim for something affordable and close to the event venue.
Inform Out-of-Town Guests of Wedding Weekend Logistics
Out-of-town guests may have questions about finding their way around, especially if you're getting married in a large city with many highways to navigate. Map out logistics and provide addresses as well as suggested travel times to help guests get where they need to go throughout the weekend festivities. You may also want to prepare a short travel guide to help visitors become acclimated to the new city.
Welcome Out-of-Town Guests with Style
Set the mood for your wedding weekend by welcoming your out-of-town guests soon after they arrive. Bridal Guide suggests a small gathering such as a pizza party or even putting together small gift baskets with items they may have forgotten — especially toiletries and snacks.
Don't Forget the Kids
A wedding is often a family affair, so don't forget about the youngest travelers. Offer to help arrange child care for guests traveling with kids, if needed. When scheduling entertainment through the weekend, plan age-appropriate activities to keep the children busy. You may also want to suggest some family-friendly tourist spots in the area if there's time built into the schedule for a side-trip.
Budget for Out-of-Town Guests
Emily Post suggests keeping a master guest list and marking the names of those who are coming from out of town. This will ensure that no one is forgotten and also help you budget appropriately. Out-of-town guests can be included in family get-togethers throughout the weekend, including the rehearsal dinner and a post-wedding breakfast. If you decide to put together welcome baskets, you'll need to include the costs in your overall budget. As a courtesy to guests coming from out of town, you may also want to arrange for transportation to and from the hotel as well as the wedding venue.
Out-of-town guests are making a special effort to be with you on your wedding day. To show your appreciation, don't forget to add a few extra items to your to-do list when planning a wedding in order to help the travelers enjoy their weekend getaway.